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Administration and Operations  

Rashtriya Mahila Kosh (RMK) was setup on 30.03.1993 under the aegis of Ministry of Women and Child Development, New Delhi. It was registered under Society Registration Act, 1860. The area of operation of the Kosh covers whole of India.

    1.  Governing Board
    2.  General Body and Members of the Kosh
    3.  Executive Director and other Functionaries
    4.  List of Governing Board Members
    5.  Organisation Chart
    6.  Working Hours
    7.  Funds of the Kosh and Accounts & Audits
    8.  Loaning Operations of Kosh
    9.  Schemes
   10.  Guidelines for Monitors
   11.  Accounting System for SHG and NGO
   12.  Books & Registers to be maintained at NGO level and SHG level

1. Governing Board

Rashtriya Mahila Kosh is being administered by a Governing Board of sixteen members consisting of the ex-officio Chairperson who is Minister of State in the Ministry of Women and Child Development, Govt. of India, 7 Senior officials of Central and State Government, 7 Specialists and representatives of NGO’s active in the field of micro-credit for women, the Executive Director, Rashtriya Mahila Kosh who is also ex-officio Member Secretary.

There shall be a Governing Board consisting of not more than sixteen members (inclusive of the Chairperson). It shall have the following composition :

  1.  Minister of Women & Child Development, Govt. of India

  Chairperson (Ex-officio)

  2.  Secretary,
       Ministry of Women & Child Development, Govt. of India

  Member (Ex-officio)

  3.  Secretary,
       Ministry of Rural Development, Govt. of India

       - do -

  4.  Financial Advisor,
       
Ministry of Women & Child Development, Govt. of India

       - do -

  5.  Secretary,
       Planning Commission

       - do -

  6.  Additional Secretary,
       Banking Division, Govt. of India

       - do -

  7.  Two Secretaries of State Govt.
       Incharge of Welfare and Development of women

  (By rotation as may be nominated by Government)

  8.  Specialists and representatives of NGO's active in 
       the field of micro-credit for women

  (By rotation as may be nominated by Government)

  9.  ED, RMK

  Member-Secretary
     (Ex-officio)

(II)(a) The terms of the membership of the Members at Sl.No.(vii) and (viii) shall be one year and of the Members at Sl.No.(ix) to (xv) shall be three years, or as may be fixed by the Government. The term of E.D. will be co-terminus with his/her term as E.D. of RMK.

(b) In special circumstances where a nominated Director of RMK holding the post of Secretary to the Govt. of India is not in a positon to attend a particular meeting of the Governing Board or its Committee or General Body of RMK, he/she may, with the prior permission of the Chairman of the Governing Board, depute his/her nominee holds the substantive rank of not below Joint Secretary in that Ministry.

Powers and functions of the Governing Board :-

The general superintendence, management and control of the affairs of the Kosh shall vest in the Governing Board. Save as herein expressly provided, the duties, powers, functions and rights whatsoever consequential on or incidental to carrying on the objectives of the Kosh shall be exercised by the Governing Board.

In particular and without prejudice to the generality of the foregoing provisions and Subject to the provisions of the memorandum, the Governing Board may:-

•  Take steps for making, amending, or repealing any rules, regulations and byelaws of the Kosh subject to the approval of the General Body and in compliance with the provisions contained in the Act.

•  Accept and give grants, loans guarantees/gifts, donations and subscriptions whether in cash or in securities or in any other form, in furtherance of the objects of the Kosh.

•  Purchase, acquire, take on lease or hire, accept as gift any movable property and to deal with the same for furtherance of the objects and activities of the Kosh.

•  Sell, assign, mortgage, lease, exchange or otherwise dispose off any movable or immovable property of the Kosh as may be necessary or convenient for the working of the Kosh

•  Borrow or raise money that may be required by the Kosh from such sources and on such terms as may be deemed desirable by the Governing Board and hold custody of the funds of the Kosh.

•  Enter into agreement for and on behalf of the Kosh.

•  Sue and defend all legal proceedings on behalf of the Kosh.

•  Appoint committee/committees for the disposal of any business of the Kosh or for rendering advice in any matter pertaining to the Kosh.

•  Prepare and finalize the annual report, the annual accounts and the financial estimates of the Kosh as it may deem appropriate.

•  Delegate to such extent as it may deem necessary any of its powers to the Executive Director or any other officer of the Kosh or to a Committee/Committees of the Governing Board.

•  Subject to the provision contained in the Act, take steps to make, adopt, amend, vary or rescind from time to time rules, regulations and byelaws of the Society:-

  1.  for conduct of the business of the Governing Board and the Committee to be appointed by it;
  2.  for the delegation of its powers, and;
  3.  for fixing the quorum and;
  4.  for all other matters for which provision is necessary or expedient; and
  5.  perform such other functions and duties as may from time to time deemed fit, proper and expedient and those assigned to it by the General Body.

      Proceedings of the Governing Board

  1) The Governing Board shall ordinarily meet once in every three months provided that the Chairperson on his /her own may, or on a requisition of not less than four members of the Governing Board shall, require it to be convened at any time. Not less than seven days notice shall ordinarily be given for every meeting of the Governing Board provided that a shorter notice shall not invalidate the decisions taken in a meeting.

  2) Five members shall constitute quorum for any meeting of the Governing Board.

  3) In case of difference of opinion amongst members, the opinion of the majority shall prevail.

  4) Each member including the Chairperson shall have one vote and, in case of an equality of votes on any question to be determined by the Governing Board, the Chairperson shall, in addition, have and exercise a casting vote.

  5) Every meeting of the Governing Board shall be presided over by the Chairperson or, in his/her absence, by a member chosen at the meeting.

  6) A resolution may be adopted by the Governing Board by circulating to all its members and any resolution so circulated and adopted by a majority of the members (including the Chairperson) who have signified their approval of such resolution, shall be as effective and binding as if the resolution has been passed at a meeting of the Governing Board.

      Chairperson's power to invite non-members to attend Governing Board Meeting

The Chairperson shall have the power to invite any subject matter specialist or any other person or persons not being members of the Governing Board to attend its meeting but such invitees shall not be entitled to vote at the meeting.

      Sub-Committees

The Governing Board may constitute such sub-committees as it may deem appropriate for performing any task that may be assigned to it by the Board.

      Central Advisory Committee

An Advisory Committee consisting of subject matter specialists and reputed personalities in the area of economic upliftment of women, and if necessary, Regional Advisory Committee/Committees may be setup as per decision/direction of Governing Board to assist and advise on the broad policies and programmes and new directions for development of activities of the Kosh.

      Directions by the Government

Notwithstanding, and in addition, anything contained in the Rules, the Government shall have the right to   issue suitable directives on broad questions of policy and matters of general interest to the Kosh. In addition, the Government may at any time appoint one or more persons or institutions to review or evaluate and report on any aspect of the working of the Kosh

      Bye-Laws/Procedures of the Kosh

The Governing Board shall have the power to make and frame bye-laws and procedures, not inconsistent with the Memorandum of Association and the Rules of the Kosh and to alter, amend and rescind these bye- laws and procedures from time to time for the administration and management of the affairs of the Kosh, to fulfill its aims and objects.

      Consultation with Public for Policy formulation

Non-Official members of Governing Board are consultants to give their views at the time of formulation of   policies relating to schemes and operations.

2. General Body and Members of the Kosh

A.  The General Body shall consist of the Chairperson and the following categories of Members:

1.  Permanent Members : Sponsors shall be the permanent members of the Kosh.

2.  All members of Governing Board.

3.  Institutional Members : Institutional Members could be Financial Institutions, Banks/Corporate Bodies, Public Charitable Trusts,Benevolent Societies, Academic Bodies, Research Institutions, Institutes or Bodies organised or setup by the Central Government or any State Government or other agencies for the purpose of promotion of economic upliftment of women (with particular reference to thrift and credit or otherwise), provided that each of them satisfies the conditions and has made a minimum contribution or such amount as may be prescribed from time to time by the Governing Board.

4.  Individual Members : These could be from experts in related spheres, individual beneficiaries, or their Groups/Federations on payment of the contribution and compliance with such conditions as may be prescribed by the Governing Board.

B.  Admission of Membership:

This shall be determined by Governing Board.

C.  Cessation of Membership:

1.  The members of the Kosh shall hold office for such period as the Government may decide in this regard. The Governing Board can also terminate the membership at any time without assigning any reason. Where a person becomes a member of the Kosh by reason of the office of appointment he/she holds, his/her membership of the Kosh shall terminate when he ceases to hold that office of appointment.

2.  The Governing Board may decide to remove a Member from membership of the Society for failure to pay the prescribed annual subscription for two consecutive financial years.

3.  A member, other than ex-officio member, may resign his/her office by a letter addressed to the Chairperson and such regisnation shall take effect from the date it is accepted.

D.   Appeal and Re-admission of members

Such members, whose membership has ceased as described in Rule 5(c)(i) above shall have the right of appeal in the next General Boady Meeting, whose decision, by a majority of members present and voting, shall be final and binding.

Such members, thus readmitted, shall pay all arrears of subscriptions and other sums and furnish such undertakings as the Governing Board may from time to time prescribe.

E.   Subscription

The amount of subscription payable by a member at the time of admission and annually shall be as determined by the Governing Board.

F.   Membership Rolls :

The Kosh shall maintain at its Registered Office, a roll of its members. Every member or his/her authorized representative shall sign the roll and State therin his/her or its name, occupation and address. The Society shall enter the following particulars in the role of membership :

  1) The date on which the member was admitted.

  2) The date on which the member ceased to be a member.

  3) The particulars of subscription paid.

G.   Member's Right of Inspection :

A member shall have the right of inspection of accounts and registers and proceedings of the General Meetings during office hours and in accordance with the general guidlines framed in this regard by the Governing Board from time to time.

GENERAL MEETING

The General Body of the Kosh shall meet once in a year but within six months of the close of the financial year on 31st March of the year. The date of such meeting shall be as decided by the Governing Board. A notice of clear 21 days shall by given to the members of the Kosh for such a meeting. The following business shall be transacted at the General meeting :-

  1) To consider and adopt the Annual Budget, Annual Report and Audited Accounts of the Kosh together with the Auditors Statement on the accounts.

  2) To review the progress of the operations of the Kosh.

  3) To review the broad policies and practices of the Kosh and make appropriate recommendations.

  4) To transact any other business as may be brought forward by a member with the permission of the Chairman of the meeting.

EXTRAORDINARY GENERAL BODY MEETING

Any member of the Governing Board may requisition an extraordinary General Body Meeting and the Chairperson shall thereupon convene such a meeting within a period of 60 days from the date of receipt of such requisition by the Kosh, provided that at least one third of members of the Governing Board have also seconded the requisition.

Procedure at General Body Meetings

  1) Every meeting of the General Body shall be presided over by the Chairperson or in his/her absence, by a member chosen at the meeting.

  2) Each member including the Chairperson shall have one vote and, if there should be equality of votes on any question to be determined by the General Body, the Chairperson shall, in addition, have and exercise a casting vote.

  3) One third of total membership of the Kosh, present in person or through authorized representatives shall form a quorum for any meeting of the General Body. If any meeting cannot be held for want of quorum, the members present may adjourn the meeting for half an hour. If at such adjourned meeting also, no quorum is present, the members present being not less than five shall form a quorum.

  4) In the event of absence of the requisitions of the Extraordinary General Body Meeting, the meeting shall stand dissolved unless otherwise decided by the Chairperson.

  5) The General Body, by a simple majority, may adopt any other procedure as may be deemed necessary.

3. Executive Director and other Functionaries

The Executive Director is the Chief Executive Officer of the Kosh responsible for the proper administration of the affairs of the Kosh under the overall supervision, direction and control of the Governing Board.

1.  The Executive Director shall be the Chief Executive Officer of the Kosh. He/She shall be responsible for the proper administration of the affairs of the Kosh as well as of the conduct of the other Officers and Staff, under the overall supervision, direction and control of the Governing Board.

2.  The Executive Director will be assisted by an appropriate strength of officers and staff as may be determined by the Governing Board.

3.  The officers and staff will be appointed by the Governing Board in accordance with Recruitment Rules and service conditions to be formulated by the Board.

4.  The Executive Director shall, in all matters under his/her charge, have the powers and exercise the duties assigned to him/her in these Rules or Bye-laws/procedures that may be framed or such powers and duties as may be delegated further to him/her by the Governing Board. He/ She may further sub-delegate his/her powers and duties with the approval of the Governing Board.

5.  The Executive Director shall also be the Member-Secretary of the General Body and of the Governing Board.

Composition of Governing Board

The particulars of the present members of Governing Board of Rashtriya Mahila Kosh are given as under:-

4. List of Governing Board Members

Names of Official Members

1. Smt. Maneka Sanjay Gandhi
    Cabinet Minister and
    Chairperson of RMK
    Ministry of Women & Child Development
    Government of India

2. The Secretary
    Ministry of Women & Child Development
    Shastri Bhawan
    New Delhi

3. The Secretary
    Govt. of India
    Ministry of Rural Development
    Krishi Bhawan
    New Delhi

4. The Member Secretary
    Govt. of India
    Planning Commission
    Yojana Bhawan
    New Delhi

5. The Additional Secretary
    (Banking Division)
    Govt. of India
    Deptt. of Economic Affairs (BD)
    Ministry of Finance
    IIIrd Floor, Jeevan Deep Building
    New Delhi

6. Smt. Sarita Mittal
    Jt. Secretary cum Financial Advisor
    Ministry of Women & Child Development
    Shastri Bhawan
    New Delhi

7.
Smt Sarada Ali Khan
    Jt. Secretary, MWCD / Executive Director
    Rashtriya Mahila Kosh
    1, Abul Fazal Road
    Bengali Market
    New Delhi-110 001

Secretaries of the State Government (Nominated by rotation)

            1. The Principal Secretary,
                Department of Women and Child Development
                Government of Rajasthan
                Rajasthan

           2. The Principal Secretary,
               Department of Women and Child Development
               Government of Haryana
               Civil Secretariat, Chandigarh
               Haryana

Names of Non-official Members

1.   The Executive Director 

      NABARD,

      Plot No. C-24, "G" Block, Bandra,

      Kurla Complex, P.B. No. 8121, 

      Bandra (E)

      Mumbai - 400051

 

2.   Dr. Santosh Satya
      Professor & Head

      Centre for Rural Development & Technology

      IIT Hauz Khas,

      New Delhi

 

3.   The Director General 

      Council for Advance of People's Action & Rural Technology (CAPART)

      India Habitat Centre,

      Zone-V, 2nd Floor, Lodhi Road,

      New Delhi

 

4.   Dr. U.N. B. Rao, IPS(R)

      Urivi Vikram National Centre for Adolescents,

      PSP-1, AAF -1,

      Sector -22,

      Dwarka, New Delhi -110077

 

5.    Dr. Vinod Kathuria 

       Chairman,

       Nav Jyoti Public School,

       E-1/23, Sultan Puri,

       New Delhi - 110086

 

6.   Shri Mukhtiar Singh, ICAS

      S/o Shri Budha Ram

      1891 - Janta Flats- GTB Enclave,

      Delhi 110093

 

7.    Shri Ashok Kumar Sharma 

       S/o late Shri D.P. Sharma

       A- 17, Cosy Apartment,

       Sector- 9, Rohini,

       Delhi - 110085

  Two Secretaries of the State Governments in-charge of welfare & development of women are nominated by Government of India by rotation for a period of one year generally.

  Specialists and representatives of NGO active in the field of micro-credit for women are nominated by Government   of India for a term upto
3 years at present.

  Executive Director, Rashtriya Mahila Kosh is ex-officio Secretary of the Governing Board.


5. Organisation Chart

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6. Working Hours

The working hours of the Rashtriya Mahila Kosh is from 9.30 a.m. to 6.00 p.m. from Monday to Friday. Any member of the public may approach the Rashtriya Mahila Kosh on any working day during working hours and may contact relevant officer/staff from whom the desired information can be had.

The postal address, telephone numbers, e-mail & web-site address of Rashtriya Mahila Kosh are given as under:-

    
The Executive Director
    Rashtriya Mahila Kosh
    1, Abul Fazal Road
    Bengali Market
    New Delhi-110 001

    Telephone Number:- 011-23354619/23354620/23354628
    Fax:- 011-23354621

    E-mail: ed_rmk@nic.in, rmkosh@gmail.com
    Website : www.rmk.nic.in

7. Funds of the Kosh and Accounts & Audits

i) Funds of the Kosh

The Funds of the Kosh shall consist of the follwing :-

1.  Grants received from the sponsors or any members of the Kosh.

2.  Grants received from Central and State Government(s), other Trusts, Societies, and Foundations and national and international bodies.

3.  Donations or contributions from person or bodies.

4.  Income from investments.

5.  Income from other sources.

6.  Loans raised by the Kosh.

7.  Membership fee.

All grants, donations and contributions shall be deemed to be grants donations and contributions towards the corpus of the Kosh unless otherwise specified by Government(s), Trusts, Societies, Foundations arid bodies giving the grants, Donor(s) and Contributor(s). Provided that no funds will be accepted by the Governing Board which in its opinion involves conditions and obligations opposed to the aims and objects of the Kosh.

ii) Accounts and Audits

1.  The Kosh shall keep proper books of accounts in which shall be entered -

    (a)  all sums of money received and the sources therof and all sums of money expended by the Kosh and the objects or purposes for which sums are expended, and

    (b)  the Kosh's assets and liabilities.

2.  The financial year of the Kosh shall be from 1st April to 31st March.

3.  The accounts of the Kosh shall be balanced each year on the 31st day of March, and annual accounts shall be prepared.

4.  The accounts of the Kosh shall be audited by a Chartered Accountant to be nominated by the Government.

5.  The Kosh shall hold a meeting of the General Body to consider the Annual Report on its working and audit report within six months of the close of the financial year and within 3 months of its General Body meeting before which the Annual and audit reports are placed, send a copy thereof along with the annual Accounts of the year to the Government, who shall cause it to be laid on the table of the House of Parliament.

Category of Documents

RMK maintains following category of documents in connection with its administrative, accounting and loan operation.

1.  Annual Reports - all the activities are documented in its every year.

2.  Loan documents.

3.  Report, Research and Studies.

4.  Service and establishment matters.

5.  Training cum awareness workshops papers/files.

6.  Civil suit files.

5.  List of Blacklisted NGOs.

 

8. Loaning Operations of Kosh

The Rashtriya Mahila Kosh is engaged in providing loans to eligible organizations for on-lending to poor women. The lending operation encompasses following stages:-

1.  Formulation of schemes and their approval by Governing Board,

2.  Spreading of awareness about RMK’s policies and schemes amongst NGOs through IEC Activities in a planned manner.

3.  Selection of the scheme by potential NGO partner

4.  Forwarding of loan application in prescribed form alongwith all requisite, information and document.

5.  The NGOs/Borrowing organizations (BO) submit the loan proposal in the prescribed format designed by RMK with other documents as per enclosures.

6.  Once it received by RMK, the dispatch clerk enters it in Letter Receiving register, stamp & number it. It is put up to Executive Director who marks it to concerned Deputy Director who deals with the concerned State. Then Dy. Director marks it to the concerned dealing assistant.

7.  The dealing assistant enters it in Loan Receipt/Sanction/Rejection Register.

8.  Scrutiny of loan applications - During the scrutiny of the loan application, the RMK satisfies itself about the following matters:-

a.  Whether the organization fulfills eligibility criteria as prescribed,
b.  Whether organization fulfills eligibility norms as prescribed,
c.  Whether all the requisite documents have been received,
d.  Whether all the necessary information/clarification as required for appropriate decision have been received,
e.  If there is anything wanting in regard to points as brought out above, the NGO is requested to furnish the same.

9.  However, on receipt of all documents, information and clarifications decision is taken either to decline the proposal or to refer it for pre-sanction study by the RMK officials or nominated institutional monitor.

10.The pre-sanction monitoring of the loan proposal can either be conducted by a RMK official or nominated institutional monitor. The process involves visits the organization and checking all the books and registers such as Cash Book, General Ledger, Vouchers, SHG Profiles, SHG Savings Register, SHG Loan Register of the borrowing organization. HeShe also visits the Self-help Groups promoted by the organization, interact with SHG members, verify all the records maintained at SHG level, assess the demand of loan of SHGs.

     After Pre-Sanction study has been received in which the inspecting authority has recommended the amount of loan to be sanctioned, an appraisal note is prepared for placing the same before in-house/loan committee with the recommendation to sanction the amount of loan by the concerned Deputy Director considered deem fit taking into account earlier track record, if any, of the applicant and also any other information in his/her possession about its operations or otherwise.

11. The In-house/loan committee after considering all the relevant facts of the case as contained in the appraisal note sanctions or defers or declines it. The concerned applicant is conveyed the decision of the in-house/loan committee.

12. On sanction of the loan by the in-house/loan committee RMK conveys information about loan sanctioned vide sanction letter which contains terms & conditions of the sanction, details of the documents to be executed in Delhi by the authorized representative of the applicant and a guarantor to be duly witnessed by two persons and other undertakings/ resolutions to be submitted by it before release of first installment.

13.After receipt of necessary documents like disbursement certificate, utilization certificate, list of borrowers part I & II, quarterly progress reports, demand pronote, pre-receipt, application for 2nd & subsequent drawals & appendix thereto, the post-sanction monitoring study is conducted by the monitor to verify the end use of the funds, adherence to the terms & conditions of the sanction letter and quality of utilization of funds. The monitor visits the organization, verify the related documents, entries in book registers, bank accounts, disbursement registers and adherence to the terms & conditions of the sanction letter and quality of utilization of funds etc. The monitor also visits the groups benefited out of the Ist installment of loan, verify the assets created out of RMK loan. Depending upon the recommendations of the monitor, RMK either releases the IInd installment of loan or recalls the loan.

      CPIO and Appellate Authority of RMK

The details of the Central Public Information Officer and Appellate Authority of Rashtriya Mahila Kosh for the purpose of Right to Information Act-2005 is furnished as under :-

CPIO

   - General Manager : for operational matters.

   - Deputy Director (Administration) : for rest of the matters like administration, personnel etc .

Appellate Authority

   - ED, RMK will act as Appellate Authority at first stage.

9. Schemes (link to the Chapter Loan Schemes of RMK)

10. Guidelines for Monitors

Before sanctioning credit limit or any other facility to NGO under any scheme, Rashtriya Mahila Kosh satisfies itself about the experience, credibility and infrastructure facilities available with them to implement RMK programme. It is done by conducting the pre-sanction study either through RMK officials or deputed institutional monitor. Further the monitors are also assigned post-sanction monitoring studies to know the end use of RMK loan released to NGOs/borrowers for implementing the sanctioned programme.

It contains proforma of undernoted documents:-

(A)  Pre-Sanction Study - During the pre-sanction study the monitor studies the following documents:-

1. Verification of original registration certificate, Memorandum of Association and bye-laws of NGO.

2. Whether Bye-laws of NGO/VOs/VAs etc have proper clause for borrowing.

3. Experience in credit management and recoveries including sources of funds and verification from the field,

4. Financial details as per audited accounts and balance sheet for past three years.

5. Details of SHGs members, thrift, savings and loans given and to assess correctness of recovery of internal loans to ensure compliance with our requirement that the recovery percentage of internal loans should not be less than 90 percent of the amount of loan due for repayment during relevant period.

(B)  Post-Sanction Study - During post-sanction study undertaken by deputed monitor, he/she performs following basic functions:-

1. Verification of information/certificates furnished by the NGO.

2. Quality of fund management by the NGO.

3. Whether separate books of accounts for RMK loan have been maintained.

4. Accounting system followed by the NGO. The monitor also verify whether loan from RMK is being shown as liability in the balance sheet or not.

5. Comment on the capacity of the SHG in credit management.

6. Random check on utilization of loans by beneficiaries and to compare it with the information furnished in the loan application.

7. Verification of the documents such as resolution of the Managing Committee from original documents.

8. Verification of the constitution of the current Managing Committee, experience in thrift and credit management, SHG details etc.

9. Checking the diversion in the utilization of the loan as regards the purpose for which the loan was sanctioned,

10. Whether the loan was given for consumption purpose in excess of admissible limit,

11. Whether the loan was not disbursed within the prescribed period

12. Whether the loans were given in excess of prescribed limit per borrower

13. Whether there are any unutilized funds, if so whether the same has been refunded to RMK.

(C)  General Terms and conditions under Main Loan Scheme (MLS), Loan Promotion Scheme (LPS) - Whether the NGO has adhered to the terms and conditions of sanction of loan if no deviations are to be specified with reference to unit cost per borrower, rate of interest charged from ultimate beneficiaries and system of charging interest from ultimate beneficiaries etc.

(D)  Disbursement Certificate

(E)  Utilization Certificate

(F)  List of Borrowers (Part I and II)

(G)  Quarterly Progress Report

11. Accounting System for SHG and NGO

It provides details and proforma of records to be maintained at SHG and NGO level.

Document Execution

The NGO partners who have been sanctioned loans are required to execute following documents in the office at New Delhi:-

(A)  Agreement-cum-Guarantee Deed

(B)  Promissory Note

(C)  Resolution passed by the Managing Committee authorizing the borrowings from the RMK and also the delegating power to borrow from the RMK.

(D)  D.P. Note
Delivery Letter

(E)  Proforma for computer database on NGO profile

(F)  List of Governing Board Members as on the date

(G)  Application for Membership enclosing therewith a demand draft of
` 500/- if required

(H)  Application for
drawl

(I)  Any other information/undertaking as is required will have to be also furnished.

The execution of documents by the Authorised representative of the NGO is to be witnessed by two persons.

Time Limit for disposal of loan applications

Time limit prescribed for disposing of loan application as laid down in Citizen Charter is as under:-

Acknowledgement of receipt of loan application - within 7 days from receipt of the application.

Process of sanctioning of loans :-

     1. Sanction of loan up to `
30 lakhs - within 2 weeks after preliminary scrutiny and submission of pre-sanction study report by the monitor.

     2. Loan sanctions above ` 30 lakhs - within 1 month after preliminary scrutiny and submission of pre-sanction study report by the monitor.

Disbursement of loan :-

     1. Release of first installment of loan - within one week of execution of documents.

     2. Release of second installment - within two weeks of submission of post sanction study report by the monitor.

12. Books & Registers to be maintained at NGO leval and SHG level

NGO Level

1.  SHG Profile.

2.  SHG Saving Register.

3.  SHG Internal Loan Register.

4.  SHG External Loan Register.
     (Separate loan ledgers are to be maintained for separate funding agencies)

5.  Demand, Collection, Balance, Overdue Registers for internal loan and external loan, and loa extended by the NGO to the SHG from its own fund.

6.  Cash Book.

7.  General Ledger.

8.  Vouchers.

9.  Resolution/Meeting Register.

SHG Level

1.  Members Profile.

2.  Members Saving Register.

3.  Members Internal Loan Register.

4.  Members External Loan Register.
     (Separate loan ledgers are to be maintained for separate funding agencies)

5.  Members Demand, Collection, Balance, Overdue Registers.

6.  Cash Book.

7.  General Ledger.

8.  Resolution/Meeting Register.

9.  Loan/Savings Pass Book.

In order to know the status/performance/progress of SHG, the NGO has to report (as per prescribed proforma) monthly progress/ performance/status register and get information from each SHGs promoted by them.

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